From the foundation to the roof, maintenance is crucial for managing a real estate portfolio. Here are our tips for effective maintenance management.
#1 Know Your Property
Ensure you are familiar with your property and its components' ages. Keep track of the last service dates for major machinery and maintain records of repairs. Be knowledgeable about the types of plumbing, wiring, and HVAC systems you have. The more you know, the more efficiently you can manage maintenance.
#2 Have a Recurring Maintenance Plan
Develop an annual maintenance plan for items needing regular care. Schedule roof cleaning annually, ideally after all the leaves have fallen. Address HVAC systems just before their peak usage seasons. Implement an annual landscaping plan and winterize—don't wait for emergencies; prevent issues by keeping your property in good shape year-round.
#3 Plan Ahead
While you can't predict the future, knowing your property allows you to make educated guesses: prepare a 10-year plan for major upgrades. This helps with budgeting and making informed decisions when maintenance issues arise.
#4 Investigate Problems
When unexpected maintenance requests come in, investigate thoroughly. Start by asking for detailed descriptions, pictures, and measurements. Understand the source of the problem and solve the core issue—don't just cover it up.
#5 Build Your Decision-Making Process and Stick to It
If you've mastered items 1 to 4, you should have a straightforward “if-then” decision-making system in place for most issues.
Keasy can make this easy: Our team can help map your property, prepare and budget the 10-year plan, and dispatch maintenance according to your maintenance decision process.
Contact us to learn more.
